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Code of Conduct

General Guidelines Online Events

Zoom is the video communication platform being used for the most events.

These guidelines are meant as a tool to help presenters and attendees have an enjoyable event.

Guidelines for Sessions

Online conferences must be moderated in the normal sense, from starting and stopping presentations and acting on code of conduct issues. You will be assigned a host and co-host, who will handle the technical aspects of managing security throughout your presentation. Some general guidelines are as follows:

• Do not share your Zoom link on social media. This will help curtail trolls and others who would intentionally attempt to disrupt your Zoom call.
• Screen sharing will be disabled for everyone apart from you, the presenter. If someone else needs to share their screen, this can be enabled on the fly by your host or co-host.

Moderation

The host or co-host are there to manage the technical and communications aspects of the sessions, and process, and to allow presenters to focus on their content – both presenters and attendees should channel issues and questions through them to help the sessions run smoothly.

The meeting host or co-host reserves the right to remove “bad actors” or “trolls” from the presentation permanently. This prevents their return to any part of the event, on any device. This will not be used lightheartedly.

The meeting host, or co-host, reserves the right to ‘lock the meeting’ completely, which prevents any new attendees accessing the event. They also have the right to end the event completely if there are continued episodes of contravention of the Code of Conduct by multiple individuals.

Meeting recordings

All presentations, and discussions, will be recorded and may be uploaded, whole, or in part, to the website, or YouTube for public viewing. Prior to entering the session or event, you are required to agree to recording by Opting-In to gain access to the event.

Presentations or conversations where a code of conduct violation is known to have occurred will be treated separately and a joint decision between the presenter, co-host, and the Forum organizing committee will be made as to whether the recording should be made available.

Guidelines for Attendees

Please do not share the links with anyone else, each stream has a fixed capacity (just like a conference room) and if you share the details other registered delegates may not be able to get into the room = bad karma.

When you select the link to a stream and enter the password you may be placed in a waiting room for a minute or two until the host opens the room and admits you.

All delegates may be muted when they enter a room and the host and co-host will have the choice to unmute and mute depending on the numbers in the room.

Asking Questions

You can ask a question during a presentation by using the zoom chat facility (it will only allow you to send a message to the host and co-host), the host will select a few questions at the end of the talk and will invite you to ask your question, or if there are a lot of questions the host may amalgamate them and ask them on your behalf.

We may disable the facility to chat with other attendees in the zoom app if it the session is big sessions (this makes it easier to keep track of the conversations at hand, and keeps the chat less “noisy”.

Video

We will be recording video of all sessions, your image could appear in some of the video (or in screenshots that we may post to Twitter). If you do not want your image to appear you can switch off the video in your zoom client, you will still be able to watch the presenters and hear or speak.

Be Nice

This is a first for us, we hope we have thought of everything and that the day runs smoothly. However, if stuff goes wrong, please be patient, we will get problems fixed as fast as we can and will provide updates via the Twitter channel

 

Photograph, Video and Voice Recording Consent, Waiver, Indemnity and Release

Photographs, Videos and Recordings

I hereby grant permission to Intonovus Canada and its representatives to photograph and video me, and otherwise capture my image, and to make recordings of my voice at the event I have

I further grant to Intonovus Canada and its representatives the right to reproduce, use, exhibit, display, broadcast and distribute and create derivative works of these images and recordings in any media now known or later developed as well as my name for promoting, publicizing or explaining Intonovus Canada and its activities and for administrative, educational or research purposes. I acknowledge that Intonovus Canada owns all rights to the images and recordings.

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